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Receptionist in Philadelphia, PA at Public Health Management Corporation

Date Posted: 4/9/2019

Job Snapshot

Job Description


  • Answer phones and routine calls with a high degree of professionalism
  • Collect necessary admissions and intake information and schedule intake referrals for all prospective clients at CHANCES
  • Take down referral information, and make follow-up and pre-appointment reminder calls to clients and/or referral sources in order to facilitate client engagement in the program and re-engage CHANCES clients, as needed.
  • Run EVS and obtain all insurance information needed to bill for CHANCES services
  • Enter client information in PHMC Database
  • Assemble new client charts and ensure that that filing is kept up to date and in order
  • Photocopy, fax and distribute mail
  • Order program supplies and maintain order/organization of program materials and physical space
  • Handle transportation assistance procedures for clients
  • Assist in other program areas such as childcare and kitchen when needed
  • Attend meetings and trainings as required
  • Other duties as assigned by supervisor


  • Ability to deal with management, staff, and clients in a professional manner
  • Knowledge and demonstrated use of Microsoft Office applications (i.e., Excel, Power Point) and Publisher is a must
  • Good judgment and problem solving skills
  • Ability to work independently
  • Excellent time management
  • Strong interpersonal and communications skills
  • Ability to operate all office equipment, to include fax, copier, computer, and phone system


  • One to two years working as a receptionist in a client focused office environment
  • One to two years computer/data entry experience, with a strong emphasis on Microsoft programs

 Education Requirement:

  • High School diploma required


  • Commensurate with education and experience