Project Coordinator - Tobacco Control Services in Philadelphia, PA at Public Health Management Corporation

Date Posted: 7/30/2020

Job Snapshot

Job Description

The Tobacco Control Services Coordinator will manage various initiatives within the Southeastern Pennsylvania Tobacco Control Project (SEPA TCP) and the Philadelphia Tobacco Merchant Education Project. The SEPA TCP is funded by the Pennsylvania Department of Health to provide comprehensive tobacco prevention and treatment services across Southeastern Pennsylvania (Berks, Bucks, Chester, Delaware, Lancaster, Montgomery and Schuylkill Counties). The Philadelphia Tobacco Merchant Education Project is funded by the Philadelphia Office of Addiction Services.

The goals of these two projects include: preventing the onset of nicotine and tobacco use; reducing societal and health burdens of tobacco and nicotine use; helping people quit smoking and promoting tobacco dependence treatment; reducing youth access to tobacco products; reducing youth tobacco use; eliminating non-smoker exposure to tobacco smoke pollution; improving the health of the region; eliminating health disparities; collaboration with state, local and regional organizations and communities and reducing tobacco burdens through evidence-based strategies.

The Tobacco Control Services Coordinator will work in conjunction with the Regional Tobacco Manager to coordinate the activities of SEPA TCP service providers across Southeastern Pennsylvania. The Tobacco Control Services Coordinator will serve as the main point of contact for all service providers, and will provide technical assistance and oversight to providers around their statements of work, project deliverables and reporting requirements. This person will also be responsible for compiling provider reports to track HPC’s progress toward SEPA TCP deliverables and will create HPC’s quarterly and other reports to the PA Department of Health.

The Tobacco Control Services Coordinator will also work in conjunction with the Education and Enforcement Manager to coordinate tobacco merchant education sessions throughout Philadelphia, and to ensure proper reporting of these sessions to the Office of Addiction Services.

Responsibilities:

  • Works with Tobacco Control Services Manager and Director to coordinate all regional cessation, prevention, policy and advocacy activities within the SEPA TCP
  • Ensures that SEPA TCP service providers are meeting key deliverables such as legislative visits, as well as policy and TDT efforts
  • Builds and maintains strong relationships with SEPA TCP service providers to ensure effective communication and efficient program oversight
  • Tracks progress of SEPA TCP service providers on their work plans and deliverables, ensures they are meeting monthly reporting requirements
  • Tracks progress of the SEPA TCP on its deliverables to the PA Department of Health and assists in the submissions of monthly and quarterly reports
  • Coordinates SEPA Wellness Coalition meeting logistics in collaboration with the Manager and Administrative Assistant.
  • Monitors program materials and supplies to ensure adequate inventory for program needs. Reports materials and supplies needs to Manager (e.g. Young Lungs at Play signs and Quitline materials).
  • Attends regular grantee/partnership, state-wide and national meetings as needed
  • Works with fiscal analyst to conform contracts
  • Tracks submission of SEPA TCP Service Provider invoices and payment of those invoices.
  • Assists with publicizing program and program outcomes, including abstracts, posters, and presentations
  • Supervises part-time Merchant Educators
    • Assigns merchant education sessions and provides Merchant Educators will proper supplies and paperwork to complete the sessions
    • Assigns sessions to part-time merchant educators
    • Ensures proper reporting of merchant education sessions to Office of Addiction Services and tracks HPC’s progress toward meeting project deliverables
  • Works in collaboration with other HPC divisions to maintain and update the HPC website
  • Communicates formally on a weekly basis with Manager
  • Complies with agency policies and procedures
  • Other relevant duties as assigned

Qualifications:

Skills:

  • Knowledge in comprehensive tobacco control and prevention services
  • Strong problem solving, conflict resolution, time management, interpersonal written and oral communication skills
  • Strong ability to establish priorities, work in a team environment and meet competing deadlines
  • Knowledge of various social media platforms and tools
  • Excellent technical/computer skills
  • Strong interpersonal and communication skills
  • Strong attention to detail
  • Excellent writing skills

Experience:

  • Two years of experience coordinating projects
  • Two years of relevant experience in tobacco prevention and control preferred

Education Requirement:

  • Bachelor’s Degree in public health, education, social work, health education or equivalent preferred.

Salary:

  • Commensurate with education and experience
  • Grade 18