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Admissions and Development Director in Fort Washington, PA at Public Health Management Corporation

Date Posted: 3/3/2019

Job Snapshot

Job Description

This position has a dual function and is responsible for the overall administration of admissions in compliance with all Pennsylvania Department of Education Guidelines and Federal Laws pertaining to the Individuals with Disabilities Education Act (2004) and development components of the Fairwold Campus Educational programs. The Admissions components include Management of Admissions in Private Academic Licensed Schools: Admissions Events and Public Relations, Production of Marketing Materials, Tracking and Moving Families and Children Through the Special Education Process and Applicable Laws, Managing the Expenditures and Revenue in a State-Funded Special Education Allocation, Creating Trending Reports, and Informing Program Development. 

The Development components include Marketing, Negotiations, Solicitation, Contract Development, Services Coordination, Reporting, Marketing, Alumni Relations, Fundraising, and Administrative Activities.

This position interfaces with high-level educational officials to develop contract agreements and community business executives to facilitate advancement opportunities with Fairwold Campus Educational Programs and PHMC. The Fairwold Admissions and Development Director reports directly to the Executive Director.



  • Develops relationships with cabinet level school district administrators, advocates and legal counsel, and parents potentially engaged in litigation, with the goal of marketing educational placement decisions mental health services at Fairwold Academy.
  • Manages all events that promote school programs with the goal of increasing referrals for all school programs, maximizes census, and achieves projected enrollment targets.
  • Manages all referral inquiries through a strategic application process, including the receipt of student referral information with all required school records and data: Individual Education Plans (IEPs), Re-evaluation Reports (RRs), transcripts, student records, disciplinary records, Functional Behavioral Assessments (FBAs), hospitalization history, etc.
  • Maintains constant Communicates receipt of referral documents with parents and Local Education Agencies (LEAs). Ensures student referral files are managed in the appropriate student management systems.
  • Maintains constant communication with parents; pre-screens potential applicants, schedules site tours and intake meetings. Facilitates testing of the student’s academic, behavioral, and clinical needs during the applicant’s intake tour.
  • Manages Admission Team Meetings (special education, behavioral, clinical members) to determine whether the school can meet an applicant’s educational needs; communicates admissions decisions to the parent and referral source.
  • Manages the accuracy of the $8.2M Pennsylvania Department of Education (PDE) Special Education Funding Grant (4010/4011) APS placement and acceptance documentation; ensures start dates and transportation coordination with the referring school district for all Fairwold, Sprit, and ESY summer programs. Meets frequently with Fiscal to determine accurate grant allocations by district, student, and disability category.
  • Develops and maintains a system for tracking, reporting, and evaluating admissions data to identify trends in applications and enrollment; manages all district and parent satisfaction surveys, informs Executive Director for program development.
  • Upon graduation or disenrollment, collaborates with appropriate school personnel and district staff in the facilitation of student transition from Fairwold Academy to subsequent educational placements; assists families with the legal process, and manages all student record requests.
  • Tracks alumni for outcome data (e.g., employment, independent living, post-secondary education) and manages alumni activities to identify program needs to increase school transition outcomes for Fairwold Educational Programs.


  • Develops marketing strategies and increases the public understanding of the mission and services of Fairwold Educational Programs at PHMC with the goal of raising brand awareness in the community.
  • Manages development initiatives with the goal of acquiring financial support for specific educational programs by raising assets, funds, and resources from key community sources.
  • Works collaboratively with key funding entities and community resources to enhance educational programs for specific school-based projects and to support Fairwold students of poverty (e.g., toy drives, family support assistance, financial assistance for summer programs, etc.).
  • Manages the Earned Income Tax Credit (EITC) grant application endorsements from School District Superintendents for EITC funded school-based programs.


  • Specialized knowledge of the out-of-district placement process with respect to Approved Private Schools, Private Licensed Academic Schools, and preschool intervention programs.
  • Demonstrated skills and specific knowledge of the PDE 4010/4011 Approved Private School Admissions and Enrollment process, census projections and targets with the grant allocation.
  • Expert knowledge of the Individuals with Disabilities Education Act (2004) and special education mandates for children and youth with disabilities and their families.
  • Expert knowledge of educational, behavioral, and mental health interventions and supports for children with Emotional Disabilities, Intellectual Disabilities, and Autism.
  • Broad knowledge of trauma-informed educational systems pertaining to the needs of children and young adults and their families.
  • Broad knowledge of development strategies, including, but not limited to fundraising.
  • Understanding of budgets and monitoring fiscal activities in relation to grant management.
  • Excellent ability to work effectively with professionals from a wide range of organizations and disciplines.
  • Excellent ability to work effectively with parents and members of community organizations and disciplines.
  • Demonstrated ability to understand and adhere to policies and procedures.
  • Excellent interpersonal skills.
  • Excellent collaboration skills, with the ability to engage a diverse constituency.
  • Excellent analytical and problem solving skills.
  • Excellent organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Demonstrated skills with computers, data systems, and electronic reports.

Performance requirement

  • Manage admissions process; ensure efficient and effective communications and accurate enrollment information within the school and with external clients.
  • Develop, monitor, and manage census targets and service contracts to fully utilize state grant allocation and projected and budgeted enrollments in all educational programs.
  • Meet or exceed census projections each year in all educational and summer programs.
  • Manage alumni activities and collect outcomes data.
  • Manage a variety of satisfaction surveys and collect data.
  • Develop annual data and analysis report including trends for future forecasting, program development, and budgeting.
  • Manage and ensure school district endorsements for EITC applications for Fairwold programs.
  • Increase community business relationships annually, evidenced in increased student employment opportunities, transition activities, brand recognition, and/or raised resources for specific projects.
  • Develop, manage, and report fundraising plans that offset costs of educational programming for specific projects, with the goal of meeting or exceeding fundraising targets and increasing contributions and/or resources annually.

Experience and education requirement:

  • Certification from the Pennsylvania Department of Education as a Supervisor of Pupil Services, School Psychologist, Certified Home/School Visitor AND Licensed Social Worker (LSW) or Licensed Clinical Social Worker (LCSW). Master’s or Doctoral degree in education or education-related field, plus minimum of ten years’ experience in a school-based or therapeutic educational program, with a minimum of five years in an administrative/supervisory capacity.  Additionally, a minimum of five years’ experience in development or fundraising activities.


  • Commensurate with education and experience.