Administrative Assistant job in Harrisburg at Public Health Management Corporation

The Administrative Assistant is responsible for supporting PA NEN programs. This position reports to the Executive Director and will also be accountable to the Program Manager and the Health and Wellness Coordinator overseeing programs with which the person holding this position works. As with all positions, the Administrative Assistant role is contingent upon funding for the project.

This position is located in Harrisburg, Pa. 

Responsibilities:

• Provides administrative support to assigned programs, including meeting scheduling, purchasing and expense reporting, securing meeting rooms, and communicating with staff and partners
• Assists with contract preparation
• Responsible for Inventory Management, including ordering, tracking and storage
• Attends team meetings and takes minutes when necessary
• Ensures all job assignments are completed according to timeline and priority
• Coordinates and makes travel arrangements for out of town conferences and events
• Uploads data and information in Federal, FTP and other database sites
• Assists Project Directors with completing and submitting required reporting
• Updating social media and website, including but not limited to Facebook, Instagram, and HPC website
• Monitors and assists with responding to online activity and feedback on social media
• Assists with HPC newsletter/vlog
• Assists HPC and PHMC administrative staff with answering and directing incoming phone calls
• Perform other duties and responsibilities as assigned

Skills:

• Effective verbal and written communication
• Demonstrated proficiency with Microsoft Suite, specifically Word, Excel, PowerPoint and Outlook
• Knowledge in Microsoft Visio and Project a plus
• Demonstrated proficiency with website updating and social media
• Strong organizational and time management skills, attention to detail, flexibility and ability to work independently or as part of a team
• Willingness and ability to adapt to changing work demands and to understand and implement all policies and procedures of a complex, multi-service organization
• Personal commitment to promoting and learning about healthy lifestyles
• Ability to handle confidential information in accordance with PHMC policies and procedures
• Proven ability to work under pressure and meet deliverables
• Must be able to lift, stand, bend and carry up to 25 pounds

Experience:

• Minimum of 1 year of administrative assistant or office-based work experience preferred

Education Requirement:

• High School Diploma or GED, required. Bachelor’s Degree, preferred

Salary:

• Commensurate with education and experience.
• Grade: 15

FLSA Classification: Non-Exempt

• This position is classified as salaried non-exempt in accordance to FLSA standards.