Preparedness Coordinator in Philadelphia, PA at Public Health Management Corporation

Date Posted: 9/14/2020

Job Snapshot

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Job Description

The Philadelphia Department of Public Health (PDPH), through its Bioterrorism and Public Health Preparedness Program (BT-PHP), located within the Division of Disease Control (DDC), is the lead administrative and planning agency for public health emergency preparedness and response in the City of Philadelphia. BT-PHP is responsible for establishing local public health preparedness priorities, developing and testing response plans, coordinating with local, state, and federal partners, and managing the public health response to real events. Due to the complex and resource-intensive nature of public health emergencies, extensive planning is needed to ensure that the City is prepared to respond effectively. 

The Preparedness Coordinator will be responsible for a variety of planning initiatives and operational activities to support preparedness and response functions for the Philadelphia Department of Public Health. Typical duties include inventory management, ensuring a state of readiness for all Program supplies and equipment, advising and developing logistical elements of response plans, and ensuring smooth deployment of resources during emergency preparedness drills, trainings and real responses. This position is full-time, Monday through Friday, with occasional work after hours and on weekends to support Program activities. The position is grant funded for a minimum of one year. Continuation of the position is dependent on sustained grant funding.

Specific Duties:

  • Support field sites for public health emergency responses, including testing sites, isolation and quarantine sites, vaccination clinics, medication dispensing sites, medical field clinics, and other response sites as appropriate. Specific duties may include preparing and deploying materials and supplies, assisting with workforce coordination and training, coordinating on-site operations, and providing report-outs on site operations and areas for improvement.
  • Assist with the acquisition, management and tracking of inventory, including personal protective equipment, emergency medication caches, training and exercise equipment and supplies, field response supplies, and technology (e.g. desktop and laptop computers)
  • Support training needs for the Program and Division, including:
    • Planning and coordinating trainings for new hires, Preparedness and other Division staff, and external partners as appropriate.
    • Developing training content in various formats to accommodate both in-person and virtual trainings.
    • Documenting all training activities and writing procedural memos and manuals as needed.
  • Work with other Program staff to advance planning initiatives, such as the distribution of medical countermeasures, vulnerable populations outreach, and responder safety and health.
  • Provide logistical support to the Program, including: o Overseeing information technology needs for the program, including coordinating with Health IT to manage maintenance and upgrades on existing systems, troubleshooting IT issues during exercises and field deployments, and researching other software, databases, and technological tools to optimize response activities.
    • Conducting site surveys and maintain records for all facilities PDPH may use during an emergency to distribute and dispense medical countermeasures.
    • Developing proficiency in electronic inventory management systems and other state and federal systems as appropriate.
    • Assisting with the selection, transportation, set-up, break down, and safe return of all program supplies and equipment during trainings, drills and real responses.
    • Developing trainings and procedural manuals for all systems and inventories.
    • Assisting with procurement activities, such as identifying appropriate items for purchase, getting quotes from vendors, and compiling orders.
  • Participate in Public Health Preparedness program activities including trainings, exercises, and real public health response activities.

Required Qualifications: 

  • Minimum of a Bachelor’s degree, preferably with two or more years of relevant experience working in public health, emergency management, or a related field. 
  • Knowledge of or experience in inventory management and supply chain logistics, information technology, transportation planning, and other administrative functions. 
  • Working knowledge of Microsoft Office applications, as well as an interest in learning about and using other types of information technology. 
  • Attention to detail and strong organizational skills.
  • Equally comfortable working individually and within a team environment that emphasizes interdisciplinary collaboration. 
  • Flexibility and the ability to manage multiple projects simultaneously are highly valued. 
  • A valid driver’s license is required.

Work Environment and Physical Requirements:  

  • This job may require moderate physical effort including lifting materials and equipment of less than 50 pounds and involves viewing a CRT or VDT screen 50 to 75 percent of the time. The position may require some travel and occasional participation in off-site functions. The position requires responding to public health emergencies and some after-hours activities to accommodate training and exercise activities.


  • This position reports directly to the Program Manager of Bioterrorism and Public Health Preparedness.

Salary and Benefits:

  • Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan.

How to Apply:  

  • Interested applicants should submit an electronic cover letter that expresses the individual’s interest and expertise along with a resume to:
    Alyssa Jacobsen, MA Workforce Coordinator, Bioterrorism and Public Health Preparedness Program Philadelphia Department of Public Health, Division of Disease Control: