IIS Special Projects Manager in Philadelphia, PA at Public Health Management Corporation

Date Posted: 9/15/2020

Job Snapshot

Job Description

The Philadelphia Department of Public Health (PDPH), Division of Disease Control (DDC) is tasked with the operation and maintenance of PhilaVax, the Immunization Information System (IIS) for the City of Philadelphia.  PhilaVax’s primary mission is to collect and maintain immunization records for the City of Philadelphia.  Information collected by PhilaVax is utilized by providers within the City and by partner programs within PDPH.  The DDC uses IIS data to help prepare for public health emergencies and provide education to the community on how to stay safe and healthy.

The IIS Special Projects Manager will oversee CDC awarded IIS grants.  Their primary responsibility will be to lead, oversee, and complete grant related work. The IIS Special Projects Manager will also oversee the IIS Support Analyst and ensure that their duties a carried out in a professional and timely manner.  Additional special projects will be assigned to this position as needed for the IIS and Immunization program.  A qualified candidate must be a flexible, extremely self-motivated individual who is comfortable working independently and as part of a team. Clear and concise communication with multiple stakeholders, both internally and externally is essential.  A potential candidate must understand how relational databases function and be able to use query and statistical software such as SQL and SAS.  Working knowledge of Python and Java are preferable, but not required.  The Special Projects Manager will be expected to provide timely updates to the Deputy IIS Manager and CDC.  In addition to grant work, the IIS Special Projects Manager will be expected to prepare, submit, and present abstracts on grant related topics to national IIS or public health conferences.  This position may require occasional travel, weekend, and afterhours work.  Any selected candidate should expect to be called upon to perform specialized duty as needed for public health emergencies.  This position is funded for 1 year but will continue as funding permits.  


  • Complete IIS grant work as directed
  • Lead and manage the IIS Support Analyst
  • Work with IIS vendor, and IIS Interoperability team to develop pilot PowerBi reports and dashboards
  • Work with partner programs and Deputy IIS Manager to develop provider report cards
  • Perform ongoing analysis on 4:3:1:3:3:1:4 series completion rate among 19-35 month old cohort
  • Isolate and analyze refusal data from pediatric providers
  • Work with Interoperability team to improve refusal reporting to IIS
  • Work with partner programs to provide data driven solutions for gaps in 4:3:1:3:3:1:4 series completion rate in 19-35 month age cohort
  • Perform quarterly process review of reports and cohort analysis
  • Work with IIS Interoperability team and IIS Lead Developer to create automated patient deduplication and vaccine consolidation processes
  • Work with Interoperability Coordinator and IIS Deputy Manager to develop a reporting tracking tool
  • Report refusal data to CDC on a weekly/month basis
  • Provide CDC and IIS leadership with regular grant updates
  • Lead monthly grant update calls with CDC 
  • Other duties as required

Required Skills:

  • Excellent written and oral communication skills
  • Strong knowledge of Microsoft Office Suite
  • Able to work independently or as part of a team
  • Basic understanding of project management and process improvement
  • Demonstrated knowledge of SAS
  • Demonstrated knowledge of SQL
  • Must have working understanding of IT systems and general interoperability
  • Able to plan, execute, and complete projects within a limited timeframe and budget


  • Minimum of 2 years of experience in public health, health informatics, or IIS related fields.
  • Minimum 1 year of experience working with relational databases
  • Minimum 1 year of experience using statistical analysis software
  • Minimum 1 year of experience coordinating complex projects with multiple stakeholders

Education Requirement:

  • This position requires, at minimum, a master’s degree in Public Health, Health Informatics, Epidemiology, or Informatics with an emphasis on clinical data. A bachelor’s degree in Public Health may be considered.

Required Qualifications:

  • Must have valid driver’s license
  • Must have familiarity with EHR or EHR related products
  • Must be authorized to work legally in the U.S.
  • Ability to code in SQL
  • Ability to code in SAS
  • Must be available to work occasional weekends or after hours
  • Must be able to travel within the United States
  • Must be able to lift 25lbs
  • Willing to help in public health emergency

Desired Qualifications:

  • Familiarity with PowerBi
  • Familiarity with basic coding in Python
  • Knowledge of ONC and CDC Standards
  • Experience with interoperability
  • Familiarity with ACIP recommended immunization schedules
  • Experience with health IT
  • Familiarity with the American Immunization Registry Association (AIRA)
  • Familiarity with IT systems and hardware


  • Commensurate with education and experience.  This position is funded for 1 year but may continue after as funding permits.

To Apply: 
Submit Resume and Cover letters as one document to: John Robison
Address: 1101 Market St 12th FLR, Philadelphia, PA  19107
**E-mail: John.Robison@phila.gov