Elementary Out-of-School Time Manager in Philadelphia, PA at Public Health Management Corporation

Date Posted: 2/25/2021

Job Snapshot

Job Description

This position is embedded within the City of Philadelphia Office of Children and Families. The Philadelphia Office of Children and Families (OCF) funds Out-of-School Time for approximately 6,500 youth in grades K-12 through more than 150 year-round school based, community-based sites and Parks and Recreation Centers based OST programs. OCF demands high quality OST programming that improves life skills, increases academic engagement and prepares youth for higher education and employment. The Elementary OST Manager will focus on supporting all elementary school OST programming in the OCF portfolio. Elementary OST programming is focused on literacy delivered through Creative and Performing Arts, Athletics/Health, and STEM.

The Elementary OST Manager will work in conjunction with OST managers and operations director to develop and implement processes and systems that support high quality programming, continuous quality improvement, effective communication between program staff, full utilization of program resources and design and compliance with provider scopes of work. The Elementary OST Manager is charged with ensuring that literacy rich activities are infused across all OCF Elementary school funded programs, managing a team literacy technical assistance team, leading grant funded literacy pilot work with partners including but not limited to the School District of Philadelphia, and representing OCF on Citywide efforts through the Read by 4th grade level learning campaign. The Manager is responsible for demonstrating and increasing program impact, utilizing responsible and innovative business practices, supporting the development and retention of a qualified citywide OST workforce and ensuring that the OCF OST funded system is meeting all requirements of their scopes of work.

This position supervises 5-7 staff who monitor the day to day operation of OST programs. This position reports to the Director of Elementary Education OST within the Office of Children and Families


Staff Supervision and Collaboration

  • Supervises four elementary school program liaisons who are responsible for supporting over 100 community, school based, and parks and recreation OST programs via technical assistance and coaching.
  • Supervise the Literacy technical assistance team
  • Must set clear vision and approach for team and their role as both a funder and coaching resource.
  • Works closely with Middle and High School Manager and Continuous Quality Improvement and Logistics Manager to create systems that support all grantees.
  • Supports the work of the Operations Director and Chief of Prevention in their external facing duties.

System/s Development and Enhancements:

  • Ensures elementary school City funded OST delivers programming that prioritizes youth involved with the child welfare and juvenile justice systems
  • Develops strategies for supporting high levels of enrollment and retention in all City-funded elementary school OST programs.
  • Collaborates with City and School District partners to develop efficiencies across each system’s resources.
  • Utilizes OST provider and intermediary performance data to inform administrative policies, decisions, and best practices.
  • Creates a culture of Continuous Quality Improvement amongst all elementary school OST providers and partners

Internal/External Systems Relationship Building:

  • Works across systems to ensure equitable access to funded programs, particularly for youth and families involved with the child welfare and juvenile justice systems.
  • Works closely with key colleagues across the Mayor’s Office, School District, and other stakeholders in directing day to day grant administration, community engagement, program development, and data informed decision making.

Skills & Past Experience:

  • Experience developing and implementing data driven programming for elementary school aged youth, teens, and opportunity youth.
  • Knowledge of principles, practices, methods, techniques, literature and current developments in the field of youth development.
  • Experience with fiscal and grant management and over site for youth programs.
  • Project Management experience.
  • Demonstrated experience with coalition work.
  • Understanding of legal provisions and regulations applicable to the delivery of social services to children and youth.
  • Ability to evaluate the effectiveness of administrative processes and willingness to make improvements on a continuing basis.
  • Experience coordinating projects with multiple constituencies.
  • A working understanding of human services, youth development, and current trends in after school and expanded learning programs.
  • A working understanding of schools and experience as an educator.
  • Fluency with budgets and fiscal planning.
  • Demonstration of strong leadership skills and experience working as pan of a team and developing consensus.
  • Advanced strategy and planning skills, including an ability to think strategically on both organizational and systemic levels on multi-year projects.
  • Outstanding communication and interpersonal skills, with the ability to build authentic relationships with a diverse set of high-profile stakeholders.
  • Comfort with ambiguity and ability to thrive in a fluid, entrepreneurial environment; willingness to “roll up one’s sleeves” and extend beyond formal responsibilities based on the needs of the work.
  • At least five years of fundraising experience and demonstrated success in cultivating funder relationships.
  • The executive presence to inspire confidence and passion in both internal and external audiences.
  • At least five years of management experience in the youth development field.

Specific knowledge and skill in:

  • Managing city-wide agency networks.
  • Direct Out-of-School Time experience.
  • Working with fiscal and program data to make programmatic changes.
  • Professional experience managing staff and a history of productive and dynamic team work.

Education Requirement:

  • Master’s Degree preferred. Bachelor’s Degree and a minimum of 7 years of directly relevant experience.


  • Commensurate with education and experience